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Retail Theft Prevention – Cash Security

May 15, 2009

Here are a couple of tips to protect the cash within your stores.  Like all other tips/suggestions I’ve provided, these are to be considered “basics”, to be utilized with a specific regimen of policies and procedures that work best with your particular store/situation.

1) SAFES – A store safe should be kept locked at all times.  Although keeping them on “daylock” (locked, but a quick spin/last digit ID to open) may be convenient, consider the ease with which a thief can get to your cash.  Over the years I’ve received numerous calls, notifying me that the safe was emptied, during the business day, from a back room/office and the manager on duty had no idea how it happened.  Just because an office/backroom door is locked does not completely protect you;door locks can, in many cases, be easily opened.   Once the thief has made it into your “secure” area, you’ve made their job that much easier if they have simple access to the inside of your safe.

Of course, it’s always a good idea to limit the number of people with access to the safe. Drop safes help this; everyone can add, few can remove.

2)BANK DEPOSITS – Whether your cash/check deposits are made by you/your employees at a bank or picked up by a security service, make sure the monies are kept in the safe until the appropriate time.  Too often I’ve been informed of “missing” deposits that were left under a counter, in a drawer, etc., staged and ready to be taken to the bank.

Additionally, you should ensure that all your deposits are being made on a consistent basis (whatever your particular schedule/cycle is).   When your policy/procedure regarding deposits is not followed  you increase your exposure in many ways.

3)SAFE LOGS  – Logs should be utilized regularly to record the contents of  your safe. In my experience,  such logs should record the contents at Opening, Closing and whenever any Change of Shift occurs for individuals with access to the safe.

4)SAFE AUDITS – You, as the owner/manager, should perform Safe Audits on a regular basis, to ensure the integrity of the contents (working with the Safe Logs, if utilized). Additionally, I would recommend doing them at different times/days, so as not to set a pattern.

Lastly, I would strongly recommend, if dealing with a small to mid-size unit, securing your safe; that is, having it installed/bolted into the floor, wall, etc.  I have had numerous experiences where thieves, when breaking in after hours, literally picked up the safe and took it with them, only to have to deal with access to it’s contents on their own turf/time.

More to follow……

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